PACK EXPO Las Vegas Move-In Details: Know Before You Go

All vehicles delivering booth materials, freight, and products to The Las Vegas Convention Center must first check in at the Marshalling Yard, located at the corner of Ensworth Street and West Post Road. Please refer to the Marshalling Yard Directions sheet for directions and instructions.

All exhibitors must adhere to their target move-in and move-out dates. Inbound target dates and times are for check in to the Marshalling Yard only. Actual unloading could take hours. Target dates apply to machinery and display materials only. For more information on target dates click here.

Target Move-In Schedule

Target Move-Out Schedule

During Move-in and Move-out days, exhibitors can access the halls from 7:00 am - 7:00pm. On show days, Exhibitors can access the halls at 7:00 am. Exhibitors are permitted to work in their booth any day after their target date & time to complete setup. Booths must be completed by 1:00 pm on Sunday, September 10.

To help make your move-in experience run as smoothly as possible, please read the complete move-in letter which includes reminders.

All machinery and materials must be uncrated, and empties must be placed in the aisles by 1:00pm on Sunday, September 10^th.

VISQUEEN REMOVAL (protective covering for carpet) It is the responsibility of the exhibitor to remove any visqueen and place it in the aisles by 1:00pm on Sunday, September 10^th. The cleaning crew will start throwing away the visqueen at this time.  Any visqueen not removed by 1:00pm will be removed by the cleaning crew, and this cost will be billed to the exhibiting company. You can order visqueen removal at the service centers.

Empty labels are available for pick up in the Exhibitor Service Centers. Labels will also be available from the FSRs, Floor Mangers and Floor Manager desks in each hall.  Each hall uses a specific color.

Exhibits must be installed according to the specifications outlined in the Show Rules & Regulations.

To pick-up exhibitor badges onsite, please bring your registration confirmation email including the QR code to print an exhibitor badge.

The LVCC campus comprises several halls and an array of event parking lots: the Diamond, Silver, Orange, Blue, Bronze, Platinum, Red, and White Lot. Not all of them are used for general parking, such as the Orange Lot, which is often used for (un)loading. The Diamond parking area is right next to the West Hall and offers over 3,000 car parking spots. Silver, Platinum, and Bronze Lots have more than 1,000 self-parking spaces each. The Las Vegas Convention Center parking map shows the location of each parking facility.

The standard Las Vegas Convention Center parking fee is $10 per day. If you keep your paid parking receipt, you’ll have in/out privileges and be able to exit and enter the lot several times if you wish. All LVCC parking structures accept cash and credit cards, but you can also reserve parking in advance through ParkMobile. Note that overnight parking is prohibited.

Accessible parking is available in Diamond, Silver, Platinum, Bronze, and White Lots. These spots are obtainable on a first-come, first-served basis and cannot be pre-booked. To occupy an ADA parking stall, a visitor must own and display a disabled parking permit or license plate. Standard parking rates apply.

Restaurants, cafes, concession stands, and food trucks are conveniently located throughout the convention center and within each exhibit hall. See the full list of offers here for locations and hours of operations. You can also find this list on the PACK EXPO Las Vegas 2023 mobile app.

With temperatures expected to be in the high 90’s – 100’s (Fahrenheit), it is important to stay hydrated. Bring your own water bottle into the convention center and use the water refill stations conveniently located in each hall. During set-up days, Lucky’s, located in the Central Grand Lobby, and Aces, located in the South Lower Lobby, are both offering a special on cases of plastic bottled and aluminum bottled water for exhibitors. Click here for more information.

PMMI will host two PMMI Member Lounges and two Exhibitor Lounges, sponsored by Lenze, during PACK EXPO Las Vegas 2023. These lounges provide all exhibitors with a convenient place to relax off the show floor.

Each lounge has semi-private meeting space available which can be reserved, before the show, or onsite in the lounge with the concierge. If you have any questions regarding these lounges, please email Emma Spielvogel, Trade Show Assistant, at espielvogel@pmmi.org   

Locations: Central building lobby and South building lobby.

The safety and security of everyone participating in PACK EXPO Las Vegas is, as always, the top priority for PMMI – The Association for Packaging and Processing Technologies, owner, and producer of PACK EXPO Las Vegas.

For Emergency Services (medical or security) please call The Las Vegas Convention Center security at 702.892.7400. For Lost & Found, please go to the Show Management office located in S-219 (Level 2, South Upper Hall).

First Aid Locations:

Central Building – Level 1 - Grand Concourse past the Business Center and next to the Security Office
South Building – Level 1 - West entrance next to the Security Office
North Building – outside of N3

The Exhibitor Service Centers are strategically placed for easy access to all exhibitors.

All halls are assigned PACK EXPO Services (PES) Floor Service Representatives (FSRs) and PMMI Floor Managers:

PES FSRs: Patrol the show floor, confirming delivery of PACK EXPO Services (PES) provided items and can also assist with questions or concerns regarding orders. The FSRs can also be contacted via the CSMs at the service centers or through the text program.  They wear black polo shirts with PES logos.

PMMI Floor Managers – Show Management has assigned Floor Managers to each exhibit hall to assist exhibitors and to ensure that all exhibitors follow the rules and regulations of the show.  During set-up and tear-down they will be throughout the exhibit halls, wearing red polo shirts for identification.  Get to know the Floor Manager in your region –they are seasoned professionals and are a valuable resource to all exhibitors.

PMMI Floor Managers’ Locations & Names

Central:

• Michael Carney (Near C-2300)
• Don Capitali (Near C-3400)
• Danny Kudlak (Near C-4800)

North:

• Barbara Powell (near N-9400)
• Mike Stella (near N-10011)
• Mike Horan (Near N-10902)

South Upper:

• Bill Smith (near SU-7263)
• Jeff Christensen (near SU-7401)

South Lower:

• Louie Cacchioli (near SL-5800)
• Chuck Bierley (near SL-6238)

Electrical and Plumbing desks.  Exhibitors may go to these locations to request final hookups for your machines and ask specific utility related questions.  New Orders for electrical services must be submitted at the service centers.  As floor plans are required for most utility services, be prepared to share this information before submitting your onsite request.

Utility Desks are Located:

• Central Hall – Located by booth C-4814 near the food pods.
• South Lower Hall – Located by booth SL-6137 at the base of the escalators in the middle of the hall.
• South Upper Hall – Located by booth SU- 7270at the top of the escalators in the middle of the hall.
• North Hall
  o  Electrical Desk is Located on the south wall at the front of the N-10400 Aisle.
  o  Plumbing Desk is Located near the Service Center on the south wall at the front of the N-11300 Aisle.

You are permitted to connect multiple pieces of equipment to our 110v, 120v, 500-,1000-, 1500- and 2000-watt electrical services if they do not exceed the maximum rated amperage. If you exceed the maximum rated amperage, you may “blow a fuse” or potentially damage equipment. For safety reasons, all 208v and 480v services must be connected by a PES Electrician.

When ready for a final hookup, the exhibitor must be present. Hookups may be requested at the service centers or at the Utility desks on the show floor.  Please be patient with hookup requests as many of these happen on the last day or two before the show opens. Technicians will respond to these requests as soon as possible.

Utility – Rollover Labor.  If you need to bring back electricians the following day to complete a project or to avoid overtime charges, you must schedule the rollover labor needed at a utility desk or at the service center by 2:30pm the day before. Labor will not be automatically dispatched back to a booth to complete an open ticket.  If you have questions concerning roll-over labor needs, please stop by the appropriate utility desk to discuss your options.

All exhibitors providing cables and cords must be 3-wire grounded. Exhibitors / EACs are not permitted to run or install any cords that will be placed under flooring.

Avoid Code Violations: PACK EXPO Services is subject to the City’s electrical codes and regulations.  PES electricians are required to inspect all electrical connections.  If you are in Non-Compliance with the code, we will work with you to try and repair the fault and restore the booth to code (additional charges may apply).

It is extremely important that your technical people know the codes and construct a booth that conforms to them. Electrical equipment must be listed and labeled by a nationally recognized testing laboratory, i.e., Underwriters Laboratory or specifically approved by the Las Vegas Bureau of Electrical Inspection.

If you need power during move out days, please contact a Customer Service Manager at the service center or at the electrical desks before 12 noon on Wednesday, September 16th.

For your convenience, Lead Retrieval Services are near the Exhibitor Service Centers. Their phone number is 1 (800) 746-9734.

Show Closing Time: Wednesday, September 13,2023 at 3:00 pm

Aisle Carpet Removal: Approximately two hours and then all empty shipping containers will begin being returned.
Please refrain from placing anything in the aisles until the carpet in your aisle has been  removed and roll back or visqueen the edges of your carpet to protect it

Empty Shipping Containers & Crates Return: Return will take approximately seven (7) to nine(9) hours. Due to the large number of empty crates to be returned, your crates will be placed in your booth wherever possible.

Machinery Crates &Skids Return: These items will not be returned automatically. Dismantle rigging crews will return skids as they are needed as part of the dismantle order.

Rental Furniture: All furniture will be removed immediately at the break of the show, so do not leave any items inside cabinets, showcases, etc. It will be discarded upon removal.

Exhibitor Freight: Exhibitor freight is under your care and responsibility until your carrier is pulled up to the dock and PES comes to your booth and picks up your freight. Staying with your freight is the best way to ensure it is all loaded properly without damage. If you have multiple trucks, you must remain with your freight to ensure all your freight is loaded properly and correctly to the designated trucks. If you choose to leave the show floor prior to your freight being picked up by PES and loaded onto your carrier’s truck, you do so at your own risk. PES will not be responsible for any misloaded freight or damaged freight if the exhibitor is not there to supervise the freight being loaded. Please advise your carrier/carriers that they must get out of their truck and supervise the loading of your freight. If they do not get out of their truck to supervise the loading, then your freight will not be loaded onto their truck.

If you need booth cleaning, vacuuming or porter service, stop by your hall’s service center or text us and we can order it for you.  Unless cleaning is ordered, your booth will not be cleaned the evening before the show opens. Employees of the exhibiting company are permitted to clean and vacuum their own booths, however Exhibitor Appointed Contractors (EAC)’s are not permitted to use vacuums or floor cleaning equipment on the show floor.

Exhibitor Donation Program

All exhibitors must abide to a PACK-In/PACK-Out Policy and to leave your exhibit space as you found it when you arrived. However, if you have useful materials that you would like to donate after the show, PACK EXPO Las Vegas has established a donation program with materials benefiting local charities. The program is run by Honeycomb Strategies in an effort to increase the sustainability of the event. Click here to participate.

Start Planning your Outbound processes now.  PACK EXPO Services uses Exhibitor and EAC entered information to generate your outbound Material Handling Agreements (MHAs). The outbound carrier and destination information is entered by you prior to the last day of show, your MHA and pre-printed shipping labels will be delivered to your booth on the last day of the show, if you have a zero balance. Once this data is entered by you, we can easily update any paperwork and print additional labels quickly at the service centers.  Avoid delays, don’t wait to submit this information until the show closes. Contact a CSM if you need help completing this process.

You can easily enter this information by accessing the link through the exhibitor kit. Access the Exhibitor Service Manual here and click onthe blue Place Online Order button. Enter your password and then navigate to the Outbound Shipping tab to enter the data.

Reminder – an MHA is required for each truckload and each final destination. Many booths will need multiple MHAs.

In the event, that your outbound information is not captured in advance, or you have an outstanding balance, you will need to come to the service center to receive your outbound packet.

Have questions, need help with your MHA or want to place a new order? Please visit the Exhibitor Service Centers, email pes.service@packexposervices.com, ask a Floor Service Representative, log onto the exhibitor portal, or text EXPO to 972.521.3035.